Adminstrator
What we can do with your Leave Management System?
It is an important activity in benefits management and is necessary for many reasons: • To comply with legal requirements • record maintenance • Business operations and planning • Reports and analysis • Prevent loss of income
How to access and modify the leave policy?
With our Akrivia HCM Leave management, the Leave Policy is fully customizable and can be modified by the Administrator whenever required. The Accruals, single or multiple Approvals, leave days permissions and sandwich policies can be modified ...
Can employees and RM or HM handle leave application? What employee can do with your leave management system?
Our Akrivia HCM portal shifts responsibility for leave requests, approvals and denials, or leave requests can be done by RM or HM or both. The employees can request leave or cancel request for all or few leaves applied, can check leave balances, ...
What are the HR as Admin can do with your leave management?
What are the HR as Admin can do with your leave management? HR as an admin can do create various types of leaves, assign them to employees, can setup leave policy, create and amend rules based on firm policies, year-end book closures. Granting Of ...
What are the reporting and analytics systems available for leave management system?
An exceptional account-tracking practice and report analysing rules and policies are available related to the leave balances and leave transactions. The HR as an administrator can track these leave policies, and balances automatically generated ...
How to add new Leave rules to the old leave policy and assign to the employees.
Using the Clone option in the Akrivia's Leave Management module, new leave rules can be updated without disturbing the old leave policies. For this go to Leave Settings and then to Leave Type section. Click on +Add New button and the pop-up menu will ...
Leaves are not visible or cannot be applied to few employees, why?
Table of contents · If the Leave types are assigned to the Leave groups and all the employees are assigned the leaves and leave types consisting of leave policies, then the employee can view and can apply leaves. There are two control points that ...
Few employees worked on a holiday or Bandh for an emergency activity. How to add compensation leave to all these employees at a time?
When the HR or admin is considered to give compensatory off to more than one employee, it is better to use the Coff Bulk Upload option. Using this option, the admin can upload compensation-OFF type leave under new accrued/ credit and availed/ taken ...
How to debit leaves for multiple employees at a time? Can different dates can be applied for this?
If more than one employee leave to be debited or credited, it is better and easy to use Bulk Upload option. The employee multiple intermediate days or employees having different dates leaves can also be updated easily with this feature. Using this ...
If the reporting chain member did not respond within the specified period, what will happen?
If any or all the members in the reporting chain did not respond, the status will remain the same if the Deemed Approval / Rejection value is set to "None". After the preferred days, the leave can be ‘Approved/ Rejected’ based on the Deemed Approval ...
Is there any provision to carry forward the leave balance based on the Leave cycle?
Yes, provision is available in the software In order to enable that, we have to follow the below path Navigation: Home>>Leave Settings>> Leave Types Click on +Add New and then there will be option like carry forward balance based on Leave Cycle: If ...
Is there any provision to carry forward the leave balance based on the accrual cycle?
Yes, provision is available in the software In order to enable that, we have to follow the below path Navigation: Home>>Leave Settings>> Leave Types Click on +Add New and then there will be option like carry forward balance based on Accrual Cycle: If ...
How to deactivate the configured leave type?
Navigation: Admin >> Leave Settings >> Leave Types · Go to leave types and in that all the created leave types will be displayed · Click on Actions and click on Deactivate
How to deactivate the leave encashment configuration?
Navigation: Admin >> Leave Settings >> Leave Encashment · Go to leave encashment and in that all the leave types will be displayed · Click on Actions and click on Deactivate
How to update the Leave Encashment details?
Navigation: Admin >> Leave Settings >> Leave Encashment · Go to leave encashment and in that all the leave types will be displayed · Select encashment applicable leave · Click on Actions and update
How to update the optional holiday list?
Navigation: Admin >> Leave Settings >> Optional Holidays · To update the optional holiday, click on Action and click on update · In that we can update the below details Allowed Holidays: How many days are allowed to apply the optional holiday In ...
How to upload the leave requests in Bulk and what is meant by Leave requests?
· Leave requests tab is used to upload the requests which were previously applied by the employees · So basically, this tab is used to store the applied request details. · We can do this process using bulk upload option Navigation: Admin >> Leave ...
How to upload holidays in Bulk?
Navigation: Admin >> Leave Settings >> Holiday Bulk Upload · Select the organization, entity and filter type (Whether it is functional unit or shift based) · And then download the file, in that two sheets will be available 1. Holiday Types 2. Holiday ...
How to create regional or location-based holidays lists?
• You can make different holiday lists for each area if your firm is geographically spread by state or nation. Individual holidays can be assigned for this in the admin settings, or a bulk list of such holidays can be submitted. One day before to the ...
How to publish my firm’s new holiday list?
You can easily create and publish your company's holiday list, such as general holidays and optional holidays. The holiday calendar can be repeated for any number of years which are fully customizable. The optional holidays can be restricted to ...
How to restrict the employee’s to view other teammates leaves?
Navigation: Admin Login >> Home >> Leave Settings >> Leave Config In Akrivia, we have an option to restrict the employees to view other team members leaves. Go to Leave config and unselect the Config details as “Show Team related leave request ...
I am facing issues with the leave balance bulk upload, why?
The issues with the bulk upload for leave management may arise due to any reasons. To solve them consider these points before uploading the data. a. Uploading the data for the same period will replace/ overwrite the existing data with the new data. ...
How to upload Comp-Off balance to employee’s in Bulk?
Navigation: Admin Login >> Home >> Leave Settings >> Comp-off Bulk Upload In Akrivia, we have a feature of uploading the leave balance in bulk by using leave balance bulk upload option. To Upload the leave balance, we have to follow the below path 1. ...
How to upload leave balance to employee’s in Bulk?
Navigation: Admin Login >> Home >> Leave Settings >> Leave Balance Bulk Upload In Akrivia, we have a feature of uploading the leave balance in bulk by using leave balance bulk upload option. To Upload the leave balance, we have to follow the below ...
Can we restrict the employees to apply leave during Notice Period?
· Yes, we have the feature of employers to prevent their employees from requesting leave during the notice period. Most employers forbid workers from taking time off since they might need to train the next person to take over their duty or work after ...
What are the Optional Holidays in Leave Management System?
· A department may select a few more days in addition to the regular departmental holidays as a holiday with the recommendation of the relevant chain. These are established based on functional units, which may vary per department. These must be ...
How to assign the Leave groups to the employees?
Navigation: Admin Login >> Home >> Leave Settings >> Assign Leave Group · Go to Assign Leave groups and in that all the employees list will be displayed · Click on +Add new and select the leave group · After selecting the leave group click on select ...
How to group the Leave Types?
· The Leave Group option is available in the admin settings of the leave module to group all the leaves. After assigning the Leave group, this can be assigned to the employees for availing the leaves. For this, Navigation: Admin Login >> Home >> ...
How can an administrator change the accruals in the leave management system?
· In the context of payments or benefits, accruals refer to the accumulation or increase of something over time. Employees will receive the number of days in that month that can be carried over or that expire after the selected calendar or financial ...
What is Calendar Type available in the Leave Management?
· Akrivia Leave Management offers two different calendar options: calendar year and financial year. December through January make up the calendar year. · And Financial year can be any 12-month period.
Is there any option to set approve or reject automatically after completion of specific period?
· If the Deemed Approval / Rejection value is set to "None," the status will remain unchanged if any or all of the participants of the reporting chain failed to react. Depending on the Deemed Approval / Rejection status value, the leave can be ...
Is Medical letter evidence or special evidence letter submission option available? How can it be done and scrutined?
· Yes, employee can submit the medical letter or evidence letter based on the settings configured and he/she has to submit the proof while applying the leave. · So, to configure the count of days to submit the proof we have to follow the below path ...
What is the use of Multiple Approvals in Leaves?
· Multiple approval option is used to link the approval flows based on the criteria · In Akrivia we have multiple criteria options like (Experience, Children, Age, No of Leave days and Role) · So, based on the criteria approval flow can be set.
How to Change the approval flow for leaves?
Navigation: Leave Settings >> Leave Types >>Action>> Update. · To update the approval flow, click on Action and select update then go to the Approvals and change the updated approval flow details. · Here in approval flow, auto approval option will be ...
What are the Leave Types available? Are they customizable? Is gender or specific type of leaves available which are essential for our organization?
Several types of leaves can be applied to the employees based on the statutory rules laid by the government and the industry norms. These are the the most common leave types and the leave policies are fully customizable with our software: · Casual ...
How to Edit the created Leave Type?
To edit the Leave Type, click on ‘Action’ button and select the ‘Edit.’ There are various fields in the Action-Edit sub-menu. The pop-up menu will show View Accrual, View Details, View Update History, Edit, Update Leave Approval Chain and Deactivate. ...
Can we create a leave type similar to the existing but with different policies?
Using the "Clone" option in the Akrivia HCM based Leave Type, a leave type similar to the existing but with different policies can be created easily. Leave type can be configured as a new type or a clone of the already available leave type. For this, ...
How To create a Leave Type?
Navigation: Admin Login >> Home >> Leave Settings >> Leave Types · For Creating a leave type, we have to follow the below steps 1. Click on +Add New 2. Select the Leave type form (New or Clone) and then click on confirm 3. After that, based on the ...