What is the process for employee reposition?
Promotion & Transfers >> Reposition >> Initiate >> Submit.
**The hiding fields in step selection are mandatory to fill in the process of employee Reposition**.
Step 1: Basic Details
Fill in the following fields, then click on continue.
|
Field Name |
Example |
Description |
|
Effective Date |
03-11-2022 |
From the calendar, select the effective date of employee repositioning. |
|
Reason for Reposition |
Excellence in work |
Enter the reason for repositioning. |
|
Experience Range |
10-20 years |
By dragging on, set the range of employee’s experience to reposition. |
|
Load Data |
---- |
By clicking on Load Data, the selected experience range of employees is listed. |
Step 2: Work Place Details
In this step, by clicking on actions, HR can change the work place and designation of the employee.
· Click on change work place in the action field.
· From the drop-down, select the entity to change.
· Click on the functional unit to change the business unit and department of transfer.
Next, click on change designation/position in the action field. Then fill in the following fields to complete step 2.
|
Field Name |
Example |
Description |
|
Choose work details |
Designation |
Select the work details of the promoted employee, as it is a designation |
|
Designation |
Officer/Manager/Head of the department |
From the drop-down, select the new designation of the promoted employee. |
|
Choose Staffing Model |
Job/Position |
Choosing the promotion is either a job/position role. |
|
Position |
Professor |
Select the work of the promoted employee. |
|
Grade |
G1, G2…. |
Select the grade of the position. |
Job: Multiple employees for a single position.
Position: Single employee for a single job.
Designation: Title that you have in the organization.
**At a time, HR can change all selected employees work places to the new identical work place with the change work place field**.
Step 3: Salary Details
In this step, HR can assign the salary details to the promoted employees.
· If HR initiates salary for the promoted employee, click on config Pay, then fill in the following fields.
|
Field Name |
Example |
Description |
|
Pay Band |
Professor/General pay band/assistant professor. |
From the drop-down, select the pay band for the promoted employee. |
|
Pay Cycle |
Monthly |
Select the respective pay cycle for salary payment. |
|
Gross Salary |
1200000 |
Enter the gross salary per year. If the entered salary exceeds the available pay structure, then create a new pay structure. |
|
Salary structure |
Salary structure 1 |
Enter salary structure, If HR creates a new pay structure. Then enter the gross value of the structure. |
|
Pay structure |
Pay structure 1 |
From the drop-down, select the pay structure if the gross salary is within the entered limit. |
Step 4: Time Details
In this step, HR can assign new shift groups, time policies, and leave policies to the repositioned employees. This step is not mandatory; otherwise, fill in the following fields.
|
Field Name |
Example |
Description |
|
Shift group |
General shift/Regular shift… |
From the drop-down, select the available shift groups for the repositioned employees. |
|
Time policy |
New time policy |
From the drop-down, select the available time policies for the repositioned employees. |
|
Leave policy |
Main leave policy |
From the drop-down, select the available leave policies for the repositioned employees. |
After selecting the leave policy, HR can swap the employee’s current leaves to the new leave group.
Note: When changing the current leave group details to the new leave group, the total swappable balance must equal the total leave balance in the new leave group.
Sample
data of the leave group change for an employee
Step 5: Reporting Details
In this step, HR can assign a new reporting manager and new subordinates in place of old subordinates for the repositioned employees.
|
Field Name |
Example |
Description |
|
Reporting Manager |
M sudheer |
From the drop-down, select the available reporting managers for the repositioned employees. |
|
Current subordinate’s RM |
Samuel |
From the drop-down, select the available current subordinates of RM for the repositioned employees. |
|
New Subordinates |
Aditya |
From the drop-down, select the available subordinates for the repositioned employees. |
Step 6: Review & Submit
Here, HR can assign the approval flow for an employee’s reposition.
|
Field Name |
Example |
Description |
|
Approval flow |
Approval flow 1 |
Select the available approval flows from the drop-down. |
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